Employer Responsibilities

Monthly Tasks 

• Employer onboarded on i-Connect: All employers need to ensure that they submit their monthly payroll returns by the 19th of the month following the date of deduction. Please ensure strict checks are in place when submitting the monthly payroll returns to ensure we receive correct data, as our pension system is updated automatically from i-Connect submissions. See the i-Connect section of the website for further information about additional submissions required outside of i-Connect. Note: onboarded employers still need to advise us of Information needed outside of iConnect.
• Non i-Connect Employers: Please inform us when new members start, leave, retire or change their details via the forms and spreadsheets found on Employer Forms section.
• Pension Contributions: You have legal requirement to pay employee and employer pension contributions to us (including additional contributions payments but not AVCs) by the 19th of the month following the month of deduction. All contributions paid should be accompanied by a brief, completed remittance advice using our standard template. You can find the remittance advice in the employers forms section.      
• Additional Voluntary Contributions (AVCs): All AVC payments should be made directly to the AVC provider, along with any information requested by the AVC provider.     

Annual Tasks

• Employers onboarded on i-Connect: No annual, year end spreadsheets are required, however, we may request additional information when checking your last submission of the financial year.
• Non i-Connect Employers: A link to the year end spreadsheet will be sent to you in March each year and must be completed by the end of the first week of May.
• Pension Contributions: Employers must review their employee and employer contribution rate changes each April. Employee contributions bands increase in line with inflation each year and for some employers, their employer contribution rate will change each year too.

Other tasks

• TUPE transfers: It is essential that the Fund knows about any plans to outsource any LGPS staff as soon as possible. Due to the regulatory provisions in place, this is not a straightforward process and it also involves certain costs which we can advise on.
• Invoices and other charges: From time to time, other charges will apply for non-standard work. For example, FRS102 reports and costs related to TUPE. We will advise you as these occur.